Automate Your Painting Business
Estimate requests, walkthroughs, and multi-day interior jobs all land in one system. Autopilot books the work, texts the customers, and collects the money while your crew paints.
Autopilot, working your route
Unlock Your Business Potential
Streamline operations, manage leads, boost sales, and deliver exceptional service, all with our powerful CRM designed for painting pros.
- Win More Estimates: Every request gets an answer in seconds, not days.
- Get More Reviews: Boost reviews with automated follow-ups.
- Answer Every Call: Missed calls get a text back before the lead moves on.
- Keep Crews Painting: Multi-day jobs and walkthroughs live on one calendar.
- Get Paid Faster: The invoice goes out when the last coat dries.
How a Painting Day Runs on Autopilot
The same system, told the way the work actually happens: from the first estimate request to the final coat to the money in your account.
1Book the job
Every call and click becomes a walkthrough on the books
Homeowners request estimates online with room counts and photos, day or night. When the phone rings, you see who's calling with every estimate and job on file, and every call is recorded. Miss one on the sprayer? Autopilot texts them back before they call the next painter.
2Plan the week
Multi-day jobs and walkthroughs, one calendar
The weekly overview shows the two-day interior your crew is on, the exterior starting Thursday, and the walkthroughs slotted between them. Everyone knows which house they're at before the drop cloths go down.
3Work the houses
Crews paint while the office runs itself
Walkthrough stops get ordered by location so estimating days stay tight. Crews get SMS alerts when anything changes, and homeowners get automatic on-my-way texts so the garage is clear when the ladders arrive.
4Get paid at the final coat
Invoice, payment, and tip at the final walkthrough
The invoice fires when the job closes, and you can text photos of the finished rooms right from the customer's thread. They pay from a link on their phone, and the built-in tip screen means clean work earns a little extra.
5Book the next one
Reviews and the next room, on autopilot
Auto texts ask happy homeowners for a Google review while the paint smell is still fresh. SMS, email, voicemail, and postcard blasts follow up on open estimates and remind last year's interiors that the exterior is next.
See Autopilot in Action
Browse real screens from the platform. From scheduling views and marketing dashboards to client communication and real-time alerts, this is the system your crew will actually use.
- businesses run on Autopilot
- 400+
- Google Play rating
- 4.9
- App Store rating
- 4.8
- starting price per month
- $49
Set It Up Once. Let It Run Your Business
Autopilot makes it simple to onboard your painting business with intuitive steps that fit your operations. Create services, set up automated customer messages, and manage crews and estimates without juggling multiple apps.
Set Up Your Business
Add services, pricing, and crew members.
Start Taking Jobs Online
Customers request estimates and book while your crew paints.
Let Automation Do the Work
Scheduling, reminders, dispatching, and payments run on autopilot.
Miss the Call. Keep the Job.
A missed call used to mean the homeowner dialed the next painter on the list. Now Autopilot answers by text in seconds and books the walkthrough while your crew is still cutting in upstairs.
Nobody touched a phone.
Missed call · Tuesday 3:05 PM
Hey, it's ProCoat Painting. Sorry we missed you! What can we help with?
Sent automatically, 8 seconds later
Looking to get 3 bedrooms and a hallway painted. What would that run?
Every house is a little different, so we price after a quick walkthrough instead of guessing. We can come by Thursday at 4 or Friday at 10. Which works?
Thursday works
Booked · Walkthrough Thursday 4:00 PM · Estimator notified
The Big Platforms Hide Their Pricing. Here Is Ours.
Top plans reach $599 at Jobber and $743 in Workiz's published example. Autopilot runs from $49 to $299.
| Top-plan comparisonPriced for a 7-person team |  Scale, 7 team members$299/mo |  WorkizUltimate + Phone + AI$743/mo* |  Housecall ProMAX + Voice + Campaigns$443+/mo* |  JobberPlus, 7 users$557/mo* |
|---|---|---|---|---|
| Full business phone system | Included | Phone add-on | Voice add-on | Receptionist line only |
| AI Receptionist | Included | Genius Answering | CSR AI, quote | Included |
| Google Ads integration | Included | Call tracking add-on | Manual spend + Voice | Local Services booking |
| Bing Ads integration | Included | Not listed | Not listed | Not listed |
| Book Online button on Google | Included | Included | Included | Included |
| Review automation | Included | Included | Included | Included |
| Live employee GPS | Included | Included | Included | GPS waypoints |
| QuickBooks Online | Included | Included | Included | Included |
| Zapier integration | Included | Included | Included | Included |
| Public API | Included | Included | Included | Included |
* Research checked July 27, 2026. All columns are priced for the same 7-person team. Autopilot Scale is $299 monthly with 7 team members included; additional users are $29/month each. Jobber is the regular flexible-monthly Plus price for five users plus two additional users at $29 each. Housecall Pro is MAX (which includes eight users) with entry Voice and Campaigns, before CSR AI. Workiz is its documented Ultimate + Phone + Genius Answering example. Promotions, usage, contracts, taxes, and quotes can change the final bill.
The estimate is where painting jobs are won and lost
Square footage sets the number, prep hours make or break it, and the deposit makes it real.
Sqft, prep, and the weather window
A painting estimate starts as square-footage math and dies or survives on prep. The coverage numbers are easy; the hours of patching, sanding, taping, and masking are where under-bidding lives, and a bid that missed the prep is a job that pays the customer, not you. Consistent estimates from a real price book are the difference between growing and quietly donating labor.
The calendar splits by season: exteriors live inside a weather window and interiors fill the rest, which means a rained-out Tuesday needs an interior to slide into. And because painting is days of strangers inside someone's home, the deposit at booking does double duty: it funds materials and it filters the customers who were never going to commit.
The numbers on a paint bid
- The estimateSqft x coats + prep hours
Coverage is easy. Prep is where under-bidding hides and margins die.
- The depositStandard at booking
Funds the materials and filters the tire-kickers before the ladders load.
- The weather windowExteriors' whole season
A rained-out exterior needs an interior to slide into, or the crew-day is lost.
Rates vary by market and surface condition. The structure is constant: estimate discipline, deposits at booking, and a calendar that flexes with the weather.
What painting companies usually replace
Painters usually arrive from Jobber or Housecall Pro, from an estimating app that stops at the estimate, or from a legal pad that has priced every job since 2019.
The comparison worth running is estimate-to-deposit: what it costs to quote consistently from a price book, take the deposit on approval, and keep crews busy when the weather moves.
Ready to Grow Your Painting Business?
Take the next step toward smoother operations and increased revenue with Autopilot.
Frequently asked questions
Got questions? We've got answers.