Automate Your HVAC Business
No-cool calls come in while your techs are elbow-deep in an air handler. Autopilot answers, books the service window, routes the trucks, and collects payment so nothing slips.
Autopilot, working your route
Run Your HVAC Business on Autopilot
Most HVAC companies lose money on admin work: answering phones during a heat wave, dispatching techs, texting arrival windows, chasing invoices, and reminding customers about tune-ups. Our software automates it all:
- Online booking 24/7, even during the summer rush
- Missed calls answered by text in seconds
- Smart scheduling & dispatching for every tech
- Automatic arrival-window and reminder texts
- Invoices sent and paid before the truck leaves
How an HVAC Day Runs on Autopilot
The same system, told the way the work actually happens: from the first no-cool call to the last service window to the money in your account.
1Book the call
Every ring and click becomes a booked service call
Customers book online 24/7 and pick a repair, a tune-up, or an estimate. When the phone rings, you see who's calling with their system history, and every call is recorded. Miss one in a crawl space? Autopilot texts them back before they call the next company.
2Plan the day
Service windows laid out, techs matched to calls
The weekly overview shows every service call, tune-up, and install in one view. Drop emergency calls into open windows, keep the right tech on the right equipment, and everyone knows their day before the trucks roll.
3Run the route
Stops ordered so techs wrench more and drive less
Service calls get ordered by location so techs go house to house, not back and forth across town. Techs get SMS alerts the moment a job changes, and homeowners get automatic on-my-way texts so nobody waits by the window.
5Book the next one
Reviews, reminders, and tune-ups on autopilot
Auto texts ask happy customers for a Google review while the house is still cooling down. Filter reminders and seasonal sequences bring maintenance customers back, and SMS, email, voicemail, and postcard blasts fill the shoulder seasons.
See Autopilot in Action
Browse real screens from the platform. From scheduling views and marketing dashboards to client communication and real-time alerts, this is the system your crew will actually use.
- businesses run on Autopilot
- 400+
- Google Play rating
- 4.9
- App Store rating
- 4.8
- starting price per month
- $49
Set It Up Once. Let It Run Your Business
Autopilot makes it simple to onboard your HVAC business with intuitive steps that fit your operations. Create services, set up automated customer messages, and manage schedules without juggling multiple apps.
Set Up Your Business
Add services, pricing, service windows, and your techs.
Start Taking Jobs Online
Customers book while your techs stay on the tools.
Let Automation Do the Work
Scheduling, reminders, dispatching, and payments run on autopilot.
Miss the Call. Keep the Job.
A missed call used to mean the homeowner dialed the next HVAC company on the list. Now Autopilot answers by text in seconds, offers the service call, and books the window while your tech is still in the attic.
Nobody touched a phone.
Missed call · Tuesday 2:14 PM
Hey, it's Comfort First Heating & Air. Sorry we missed you! What's going on with your system?
Sent automatically, 8 seconds later
AC is running but blowing warm air. House is 84 inside
We can get a tech out today between 3 and 5. It's an $89 service call, and that goes toward the repair. Want the slot?
Yes please
Booked · Today 3:00 to 5:00 PM · Tech notified
The Big Platforms Hide Their Pricing. Here Is Ours.
Top plans reach $599 at Jobber and $743 in Workiz's published example. Autopilot runs from $49 to $299.
| Top-plan comparisonPriced for a 7-person team |  Scale, 7 team members$299/mo |  WorkizUltimate + Phone + AI$743/mo* |  Housecall ProMAX + Voice + Campaigns$443+/mo* |  JobberPlus, 7 users$557/mo* |
|---|---|---|---|---|
| Full business phone system | Included | Phone add-on | Voice add-on | Receptionist line only |
| AI Receptionist | Included | Genius Answering | CSR AI, quote | Included |
| Google Ads integration | Included | Call tracking add-on | Manual spend + Voice | Local Services booking |
| Bing Ads integration | Included | Not listed | Not listed | Not listed |
| Book Online button on Google | Included | Included | Included | Included |
| Review automation | Included | Included | Included | Included |
| Live employee GPS | Included | Included | Included | GPS waypoints |
| QuickBooks Online | Included | Included | Included | Included |
| Zapier integration | Included | Included | Included | Included |
| Public API | Included | Included | Included | Included |
* Research checked July 27, 2026. All columns are priced for the same 7-person team. Autopilot Scale is $299 monthly with 7 team members included; additional users are $29/month each. Jobber is the regular flexible-monthly Plus price for five users plus two additional users at $29 each. Housecall Pro is MAX (which includes eight users) with entry Voice and Campaigns, before CSR AI. Workiz is its documented Ultimate + Phone + Genius Answering example. Promotions, usage, contracts, taxes, and quotes can change the final bill.
The numbers an HVAC season actually runs on
Two seasons pay for the year. The shops that win them are the ones whose phones and schedules do not crack in July.
The math of the rush
HVAC is a seasonal business wearing a year-round uniform. The summer and winter peaks carry the revenue, and in those weeks a single missed call is not a missed service fee. A homeowner with a dead system in a heat wave is often a replacement lead, and replacement tickets run four figures. That caller does not leave a voicemail and wait. They dial the next shop on the list.
The other half of the year belongs to the maintenance base. Tune-up agreements fill spring and fall, and the arithmetic is simple: every agreement is two scheduled visits that exist before anyone picks up a phone. A shop with a few hundred agreements enters the slow season with its calendar already half full.
The arithmetic of an HVAC season
- Full system replacement$5,000 to $12,000+
Varies by market and equipment. This is what a rung-out call in July can actually cost you.
- Peak-week call that rings outGone in minutes
A homeowner with no AC books whoever answers, not whoever calls back tomorrow.
- One maintenance agreement2 visits a year
Scheduled before the season starts. This is the revenue that smooths the shoulder months.
Ranges are rough national figures. Your market sets the numbers, but the structure is the same everywhere: the phone decides the peak, agreements decide the valleys.
What HVAC shops usually replace
Most HVAC companies that land here are coming from a ServiceTitan quote built for shops with an office staff, or from Housecall Pro, where the mechanical trades are priced in their own separate packages on top of the base plan.
The comparison that matters for a shop under about 15 people is phone-first: what happens to the call you cannot answer, what the AI receptionist costs, and whether the price climbs every time you hire a tech.
Ready to Grow Your HVAC Business?
Take the next step toward smoother operations and increased revenue with Autopilot.
Frequently asked questions
Got questions? We've got answers.