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Autopilot vs Okappy
Okappy makes sense for UK firms that farm work out to subcontractors and want everyone on one network. Autopilot plans are $49, $99, and $149 for 1, 5, and 10 team members, with the full phone, AI, QuickBooks, GPS, and marketing bundle on Full Throttle.
The Okappy alternative built for small crews
The numbers that decide it, side by side.
| Comparison point |  |  Okappy |
|---|---|---|
| Starting price | $49/mo flat | £39/user/mo + VAT, 5-user minimum |
| Team members included | 1, 5, or 10 by plan | Priced per user; subcontractors free |
| Free trial | 2 weeks, no card required | 3 days, no card required |
| Onboarding fee | $0 | Configuration from £100; training from £250 |
| Contract | Month to month, cancel anytime | Monthly rolling, 14 days notice |
| AI receptionist | Full Throttle, $149/mo | Not offered |
| Full business phone system | Full Throttle, $149/mo | Not offered |
| Support | Human support chat, no ticket queue | Not published |
Last updated July 2026. Okappy details are based on publicly available information; verify with Okappy.
Who is Okappy?
Okappy is a small private UK company that does job management with a twist: a network model where you connect to your customers and subcontractors, assign work orders across companies, and watch job status update in real time without the subcontractors needing paid seats. For commercial firms that live on subcontracted work, drainage, electrical, facilities maintenance, that model is genuinely different from most job software, and reviewers on Capterra rate it 4.4 with praise for the customer service.
Pricing is per user with minimums: the Growing plan is £39 per user per month plus VAT with a 5-employee minimum, and the Established plan drops to £29 per user with a 10-employee minimum, both including a batch of free subcontractor licenses. The free trial is 3 days, configuration starts at £100 and training at £250, and billing is monthly rolling with 14 days notice to cancel.
The toolset covers jobs, quotes, invoicing, timesheets, and iOS and Android apps. What it does not have is the front-of-house layer: no built-in phone, no SMS texting, no online booking, and no marketing tools, and it is UK-only with pricing in pounds.
Who is Autopilot?
Autopilot is an all-in-one CRM built for home service businesses: junk removal, cleaning, landscaping, moving, and the rest of the trades that keep neighborhoods running. Plans start at $49 a month for scheduling, estimates, invoicing, payments, and online booking. Crew at $99 adds two-way texting and limited calling. Full Throttle at $149 adds the full phone system, AI receptionist, QuickBooks, GPS, and marketing tools. Plans include 1, 5, or 10 team members respectively.
It was built by a founder who ran his own junk removal company and got tired of paying for three tools that didn't talk to each other. Over 400 businesses run on it today, and it holds a 4.8 rating on the App Store and 4.9 on Google Play.
Against Okappy, Autopilot's case is the whole front office: a business phone with an AI receptionist, two-way texting, online booking, and marketing, at a flat price instead of per-user fees with a 5-seat minimum.
Feature by feature
Not just checkmarks. Where a feature costs extra or sits on a higher plan, the table says so.
Phone & AI
| Comparison point | | Okappy |
|---|---|---|
| AI receptionist that answers and books calls | Full Throttle ($149/mo) | |
| Built-in business phone (VoIP) | Full Throttle ($149/mo) | |
| Call recording & transcripts | Full Throttle ($149/mo) | Not advertised |
| AI call summaries | Full Throttle ($149/mo) | Not advertised |
| Two-way business texting | Crew and Full Throttle | In-app messaging, not SMS |
Scheduling & Jobs
| Comparison point | | Okappy |
|---|---|---|
| Drag-and-drop scheduling & dispatch | ||
| Online booking | Not advertised | |
| Estimates & quotes | ||
| Client & lead management | Customer & subcontractor connections | |
| iOS & Android crew app | 4.8 App Store / 4.9 Google Play | iOS & Android |
Payments & Money
| Comparison point | | Okappy |
|---|---|---|
| Invoicing & payments | ||
| Tap to Pay on iPhone | Not advertised | |
| QuickBooks sync | Full Throttle ($149/mo) | Accounting export only |
| Price book | Not advertised | |
| Customer tipping | Not advertised |
Marketing & Growth
| Comparison point | | Okappy |
|---|---|---|
| Review funnel | Full Throttle ($149/mo) | Not advertised |
| SMS blast campaigns | Full Throttle ($149/mo) | Not advertised |
| Email blast campaigns | Full Throttle ($149/mo) | Not advertised |
| Automated marketing sequences | Full Throttle ($149/mo) | Not advertised |
| Google Ads tracking | Full Throttle ($149/mo) | Not advertised |
Where Okappy goes deeper
| Comparison point | | Okappy |
|---|---|---|
| Subcontractor network: assign jobs across companies | ||
| Free subcontractor licenses on every plan |
An honest comparison cuts both ways. If these are must-haves for your business today, Okappy earns the look.
What you actually pay
Autopilot
- Starter$49/mo
- Crew$99/mo
- Full Throttle$149/mo
Clear plans for 1, 5, or 10 team members. No onboarding fee or annual contract. Free 2-week trial.
Okappy
- Growing£39/user/mo
+VAT; minimum 5 employees; 5 subcontractor licenses included
- Established£29/user/mo
+VAT; minimum 10 employees; 10 subcontractor licenses included
- EnterpriseCustom
Minimum 150 employees; 1,000 subcontractor licenses
Per-user pricing paid yearly in advance, with configuration from £100 and training from £250. A 5-person crew on Growing runs about £195 a month plus VAT. Subcontractors and customers connect to your network without paid seats.
Last updated July 2026. Okappy details are based on publicly available information; verify with Okappy.
The bottom line
Two different tools for two different businesses. Here is the honest split.
Choose Okappy if…
- You are a UK firm that subcontracts a lot of work and wants every company on one live network
- Your subcontractors need to update job status without you buying them software seats
- You run commercial maintenance with timesheets and checksheets at the center of the workflow
Choose Autopilot if…
- You are in North America; Okappy is UK-only with pricing in pounds
- You want a flat price instead of per-user fees with a 5-seat minimum
- You want a business phone, two-way texting, and an AI receptionist answering missed calls
- You want online booking and built-in marketing: review funnels, SMS and email campaigns
- You want 2 weeks to try the software, not 3 days
Switching from Okappy takes an afternoon
Four steps, and our team does the heavy one for you.
- 1
Export your customers
Pull your client list out of Okappy as a CSV. Every FSM platform supports this, and it takes about five minutes.
- 2
We import everything for you
Send us the file and our team loads your customers, jobs, and price book into Autopilot as part of free onboarding. No spreadsheet wrestling on your end.
- 3
Point your phone number at Autopilot
On Full Throttle, keep your existing business number. We port it or forward it, so calls start landing in Autopilot with recording, transcripts, and the AI receptionist behind them.
- 4
Run both for a week, then cut over
Your Okappy account keeps working during your free trial. Most crews book their first Autopilot job on day one and cancel the old subscription within the month.
- 400+
- businesses run on Autopilot
- 4.9
- Google Play rating
- 4.8
- App Store rating
- $49
- per month starting price
Autopilot vs Okappy: your questions
The things owners actually ask before they switch.
Try the Okappy alternative built for your crew
Start a free 2-week trial and book your first job today. No credit card, no onboarding fee, no contract.
More comparisons
Okappy is a trademark of Okappy Ltd. Autopilot is not affiliated with, sponsored by, or endorsed by Okappy Ltd. Competitor pricing and feature information is based on publicly available sources as of July 2026 and may have changed; features missing from a plan may be available on higher plans or for an additional fee. Confirm details with the vendor before buying.